Field Service Software Built From Your Own Spreadsheets
Crew scheduling, dispatch, job tracking, and equipment software built by LlamaPress from the spreadsheets your field service team already uses. See how Leonardo turns them into real apps.
Back to all articlesYour crews and schedules run on spreadsheets that fight you daily
The dispatcher opens the schedule spreadsheet at six in the morning and starts moving names around. A crew calls in sick, a job runs long, a customer adds an emergency visit. Every change means editing cells, texting someone, and hoping nobody is working from the version that was current an hour ago.
On the job site, the crew finishes the work and fills in the paperwork later, from memory, because the form is on someone else's laptop. Job details, hours worked, and materials used get reconstructed at the end of the week when the office needs them for billing. The customer calls to ask when someone is coming back, and the only honest answer is "we will check."
Equipment lives in a different spreadsheet. Vehicle mileage, maintenance due dates, and where each truck is parked tonight are tracked inconsistently, so the office learns about a failed inspection after the fact instead of before it.
None of this is a people problem. Your crews are skilled and your dispatcher is probably the calmest person in the building. The tools force them to be the database, and a spreadsheet is a terrible database when ten people are updating it from ten different places.
Real apps for the work your crews actually do
LlamaPress builds custom software for field service teams, usually starting from the spreadsheet that already runs the process. Here is what that looks like in practice.
Crew & Job Scheduling
Jobs, crews, and dates in one place, with conflicts flagged before they happen. The dispatcher sees the whole week at a glance, and a sick call becomes a reassignment instead of a scramble.
Dispatch
Every crew knows their assigned jobs, addresses, and start times from their own phone. Changes push out in real time, so nobody works from an outdated printout.
Job Completion Records
The crew logs work, hours, and materials from their phone on the spot, not from memory on Friday. Billing gets what actually happened, and the customer gets a clear record of the visit.
Equipment & Vehicle Tracking
Mileage, maintenance, and inspection dates tracked per vehicle, with reminders before something expires. The office learns about a failed inspection before it happens, not after.
Materials & Inventory
What is on the truck, what is in the yard, and what needs reordering, in one place. A job consumes stock, the system updates counts, and the reorder list writes itself.
Operations Reporting
Jobs per crew, hours logged, materials used, and revenue per job reported from the same data your team enters daily. The weekly ops review stops being a spreadsheet archaeology project.
From spreadsheet to field service software, with Leonardo
Leonardo is LlamaPress's AI builder. It reads the spreadsheet the way a developer would read a spec, then builds the software around it. You can start for free and see the first working version in your first session.
Upload the spreadsheet you use today
Head to Excel to App and upload your schedule, dispatch log, or job tracker exactly as it is. Tabs, color coding, notes in cells. Leonardo reads the columns, the logic, and the statuses you apply by hand.
Leonardo builds the first working version
Your spreadsheet becomes an application: a job record for each visit, crew assignments, completion logging, and the reports your office actually runs. It runs on a real database from day one, so nothing lives in someone's head or inbox anymore.
Refine it in plain English
"Crews log hours against the job from their phones." "Flag conflicts when a crew has two jobs at once." "Customers get a text when the crew is en route." You describe the change, Leonardo makes it.
Go live with your team
Invite your dispatcher, crews, and office staff, and retire the spreadsheet. The app keeps evolving as your process does, because changing it is a conversation rather than a development contract.
Why not just buy an existing system?
Most field service teams have already looked at the big platforms and the generic tools. Both miss the point in different ways.
Dispatch platforms
Built for large fleets with complex routing needs. A smaller crew ends up paying for GPS optimization and driver apps it will never use, then waits for a change to a workflow it already has working.
Generic work trackers
A shared to-do list with a nicer interface than your spreadsheet. It still has no idea that a job consumes materials or that a crew cannot be in two places at once. Your process logic stays in someone's head.
Better spreadsheets
Conditional formatting and shared drives can go only so far. The moment ten people update the same file from ten different locations, the spreadsheet stops being the tool and starts being the bottleneck.
LlamaPress builds the option that fits: software shaped to your team's process, at a price shaped to your size. See pricing for what that costs.
Questions field service teams ask us
How long does it take to go from spreadsheet to a live system?
The first working version is built by Leonardo in your first session, usually within the hour. Most teams spend a few days refining schedules, statuses, and reports, then run one real week through it before switching over fully. Weeks, not a quarter.
Can our crews log work from the field?
Yes. The app runs in any browser, so a crew member with a phone or tablet can see assigned jobs, log hours and materials on the spot, and attach photos. The office sees the update the moment it is saved.
Will my existing schedules and job history come across?
Yes. Whatever is in your spreadsheet today is imported into the app, so you are not starting from a blank slate. You keep the history and gain the structure.
We handle customer and site data. How is that protected?
Your application runs on its own dedicated instance with its own database, so your customer and job data is never pooled with other companies' data. Access is controlled per role and every access is logged.
Who owns the software and the data?
You do. The application is yours, the database is yours, and your data is exportable at any time. Paid plans include access to the source code, so you are never locked into us to keep the system you built.
Your spreadsheet is the spec. Upload it.
The schedule or job log you maintain by hand already describes your ideal software. Leonardo will build the real version, with crew assignments, completion records, and reports that run themselves.